The Finance and Administrative Services Department is responsible for administration of the financial affairs and internal support activities of the City; provision of fiscal support services to all City departments and programs; managing the City's investment portfolio and coordinating the City's budget processes and annual independent audit.

The department is also responsible for the administration of internal services including Information Technology, Citywide Purchasing, Document Processing, Risk Management and other internal support functions.

To contact the department email Finance and Administrative Services or call Phone (650) 903-6316

The department is organized into six major divisions as follows.

Administration
Administration is responsible for the general administration of the Finance and Administrative Services Department.

Financial Management Division
The Financial Management Division consists of the Budget and Analysis, Treasury, Payroll and Revenue functions.

The Budget and Analysis section provides analytical and information support to the City Council and other City departments as needed. This section analyzes economic trends and forecasts revenues, expenditures and balances for the current fiscal year as well as future fiscal years. In addition, Budget and Analysis manages the budget system and produces the Proposed and Adopted budget documents.

The Treasury section is responsible for cash flow and portfolio management, investment of City funds and management of special assessment districts.

The Payroll section processes time cards; payroll documents and biweekly payroll for all City employees; and prepares reports relating to retirement, insurance, deferred compensation and taxes.

The Revenue section processes billing and revenue collection for the City's water, wastewater, and solid waste utilities; business licenses; transient occupancy tax; utility users tax; property transfer tax; and miscellaneous accounts receivable. All moneys and fees due to, or collected by, other City departments are forwarded to this section for deposit to the bank and entry into the City's financial system. In addition, this section is the Finance and Administrative Services Department's primary customer service contact point.

Accounting Division
The Accounting Division manages and maintains the general accounting and financial records of the City. This Division is also primarily responsible for the external audit of the City's financial records and preparation of the Comprehensive Annual Financial Report. The Accounts Payable function within the Accounting Division matches and reconciles all invoices, purchase requisitions, purchase orders, contracts and agreements prior to processing payments of City obligations.

Administrative Services Division
The Administrative Services Division manages purchasing and support service activities of the City.

The Purchasing Section assures acquisition of price-competitive equipment, services and supplies for City Departments. Other services include issuing requests for bid; vendor selection; equipment, supplies and mail delivery; warehousing of operating inventories; training; and sale of surplus equipment.

The Support Services section provides document processing, graphic design, printing, document reproduction, telecommunications, mail distribution and other administrative services to City Departments.

Information Technology Division
The Information Technology Division plans, maintains and manages the City's computerized information systems and communications networks. Services include network management, security and email administration, project management, desktop support and help desk, application support, server maintenance and operations, training, vendor management, and web site development and support.

Risk Management Division
Risk Management is responsible for managing the City's loss control and risk reduction programs. The City's risk exposures are managed by acquiring insurance, requiring vendors to have insurance and assisting in the maintenance of a safe workplace.

This program encompasses the City's comprehensive general liability; property; loss control; workers' compensation; long-term disability; and unemployment programs, including the City's self-insurance reserves, excess catastrophic coverage and City memberships in insurance related Joint Powers Authorities. . Risk Management is also responsible for State and OSHA reports and provides guidance to City departments in determining insurance requirements for contracts.